Rules and Regulations 2016

RULES AND REGULATIONS FOR THE 55th ROSE D’OR®: A EUROVISION and EURORADIO AWARD

 

TIMETABLE FOR THE 55th ROSE D’OR®: A EUROVISION and EURORADIO AWARD

DefinitionTimetable
Period during which the programmes which can be entered for the Rose d’Or® Awards must have been disseminated: The "Dissemination Period"Between January 1, 2015 and May 31, 2016
Deadline to submit the Entries: The "Submission Deadline"23.59 CET on May 31, 2016
Period during which the first round of judging will take place: The "First Round Judging Period"June 1 to 15, 2016
Period during which the second round of judging will take place: The "Second Round Judging Period"June 16 to 30, 2016
Date on which the Nominees will be announced*: The "Nominees Announcement Date”.
*Nominees for the Awards are entitled to receive two (2) free of charge admission tickets to the Rose d’Or® Awards Ceremony (in addition to tickets that are included in the Submission Fee). 
July 11, 2016
Day during which the final round of judging will take place: The "Final Judging Event"September 13, 2016
Rose d’Or® Awards Ceremony (date of announcement of the Awards): The "55th Rose d’Or® Awards Ceremony"Berlin, Germany - September 13, 2016
Period during which the Organiser shall be entitled to use the Entry (only to the extent described under 7.2 (d)): The "Entry Licence Period"From the date when the Applicant has received a confirmation e-mail that the Entry has been accepted until December 31, 2017

 

 SUBMISSION FEES FOR THE 55th ROSE D’OR®: A EUROVISION and EURORADIO AWARD

TELEVISION AND VIDEO ONLINE SECTORRADIO AND AUDIO ONLINE SECTORRose d’Or® Awards Ceremony tickets**Eurovision Show Case access***
1 Entry 450 Euros 120 Euros 1 Ticket 1 User Account
2 to 4 Entries 950 Euros 250 Euros 2 Tickets 2 User Accounts
5 to 10 Entries 1750 Euros 500 Euros 5 Tickets 5 User Accounts
10 to 20 Entries*2500 Euros800 Euros10 Tickets10 User Accounts
*Submission of more than 20 Entries by an Applicant is subject to discussion and prior approval with the Organizer. 

Attendance at the Final Judging Event and at the Rose d'Or® Awards Ceremony is compulsory for at least one representative of each Nominee. Non-attendance at the Final Judging Event and/or at the Rose d’Or® Awards Ceremony by a Nominee will result in disqualification of the selected Entry as described in Articles 4.2 and 4.3 of the Rose d'Or® Awards Rules and Regulations.

 

ROSE D’OR® AWARDS CEREMONY TICKETS (ONLY)

Rose d’Or® Awards Ceremony tickets**Eurovision Show Case access***
120 Euros per ticket1 User Account
Admission ticket to the Rose d'Or® Awards Ceremony gives
** possibility to attend the "Final Judging Event" and
*** personal access to Rose d’Or® Eurovision Showcase web-site to browse, search and screen all Entries of the 2016 Rose d'Or®

 

ARTICLE 1

THE ROSE D'OR®: A EUROVISION AND EURORADIO AWARD 

The Rose d'Or®: a EUROVISION and EURORADIO Award (the "Award") which celebrates and rewards excellence, originality and creativity in entertainment programmes, is organised by the European Broadcasting Union, whose headquarters are located at 17A L'Ancienne Route, 1218 Le Grand-Saconnex, Geneva, Switzerland (the "Organiser").

 

1.1. ENTRY CATEGORIES

There are 11 (eleven) Award categories (the "Categories"):

For Television and Online Video Sector

1. Comedy (non-scripted and scripted comedy shows excluding sitcoms, but including sketches, panel, improvisation, clips, comedy specials and stand-up routines.)

2. Sitcom (scripted situational comedy shows involving regular characters in various everyday situations, in a limited number of sets. A main plot is to be resolved within an episode.)

3. Game Show (studio or location-based shows which, through a range of physical or mental challenges, culminate in winners and losers. This Category includes quizzes, panel games, reality programmes, and puzzle-based shows.)

4. Reality and Factual Entertainment (programmes in which a situation or topic is treated through real-life characters or actors (reenactment) or programmes which follow real-life characters.)

5. Entertainment (variety and event show programmes, recordings and television adaptations of performing arts, single or continuing episodes which showcase performing talent or artists.)

6. Drama Series (scripted shows, involving characters in various situations. A main plot can be resolved within a single episode or over the series.)

For Radio and Online Audio Sector

7. Comedy (non-scripted and scripted comedy shows excluding sitcoms, but including sketches, panel, improvisation, clips, comedy specials and stand-up routines.)

8. Event of the year (an innovative live radio event, distributed online and via social media and with a major impact on the audience.)

9. Talk Show (hosted discussion show having compelling stories and strong audience impact and involving one or more studio guests which may include contributions from the public by phone/email/social media.)

10. Music Show (hosted programme featuring any genres of music, reaching out to a wide audience while retaining its distinctiveness).

11. Audio stories (factual or fiction audio programmes offered on-air and/or as a podcast with a strong narrative, in one or more episodes, and which take the listeners on a journey, immersing them in another life experience.)

1.2. LIFETIME ACHIEVEMENT AWARD

The Organiser, in consultation with the Final Jury, will award the Lifetime Achievement to a person who has dedicated their  life to media, and made an outstanding contribution to television, radio or online programming.  

 

ARTICLE 2
CRITERIA FOR ELIGIBILITY

2.1. ELIGIBLE ENTRIES

  • The programme must fall within one of the Categories mentioned in Article 1 above.
  • The programme must have been originally created for dissemination on television, radio or an on-line platform.
  • The programme must have been disseminated for the first time anywhere in the world during the Dissemination Period (between January 1, 2015 and May 31, 2016).
  • Programmes which have already won a Rose d'Or® Award shall not be eligible. However any new or adapted version of a format which has already won a Rose d'Or® Award is eligible provided that this new or adapted version features new, innovative elements in comparison to the previous version.

2.2. ELIGIBLE APPLICANTS

Any duly incorporated company or organisation (e.g. any television or radio broadcasters, cable networks, online platforms, production companies) or independent producers may enter a programme.

 

ARTICLE 3

ENTRIES AND REQUIREMENTS

3.1. APPLICATION PROCESS

To submit Entries, Applicants shall complete the entry form available at www.eurovisionshowcase.com. There is no limit to the number of Entries which can be submitted. 

Each Entry is to be submitted in only one of the Categories, according to the primary content of the Entry. The Organiser reserves the right to re-categorise an Entry and to ask for further material to be submitted, as it may deem appropriate. Once an Entry has been submitted, the Applicant cannot withdraw it from the Selection.

Once the entry form process has been completed, the Applicant shall be redirected to the on-line Rose d’Or kiosk (the "Kiosk") to upload its Entry(ies) and a HD, 90-second ‘visual’ trailer for each Entry (the "Preview Trailer").

If an Entry is a co-production, the Applicant shall be fully responsible for notifying the other co-production partners that the Entry has been entered for a Rose d'Or® Award. The Applicant which has entered the Entry shall be regarded by the Organiser as being entitled to receive all notifications and a possible Rose d’Or® Award.

3.2. UPLOADING OF THE ENTRY and THE PREVIEW TRAILER

The Entry must be uploaded on the Kiosk according to the following specifications and requirements by 23.59 CET on May 31, 2016 (the Submission Deadline) at the latest:

  • in professional broadcast quality (for all Entries);
  • in its original version, i.e. in a way which allows the review of the Entry without any interruption or distraction. In particular, the Entry shall not include any additional graphics, scenes, credits, other visual or audio insertions, or visible on-screen time codes (for all Entries);
  • in an English version or with English subtitles (for Television and Online Video Entries);
  • with an accompanying English translation of the script (for Radio and Online Audio Entries); 
  • with the Preview Trailer, in English or with English subtitles or script translation (for all Entries);
  • with its programme logo and 3 pictures or other stills, e.g. pictures of host, talent, set, publicity, website (for all Entries).

If the Entry being submitted is a one-off programme, the entire programme shall be submitted, and not a compilation or sample of the best scenes from the programme.

If the Entry being submitted is a series comprising several episodes, one representative episode shall be submitted; if the storyline spans more than one part, a maximum of two representative episodes is to be submitted.

In case of difficulties with uploading the Entries, the Applicant shall contact the Organiser (the relevant contact details, depending on the Categories concerned, are given at www.rosedor.com). Should the Applicant not manage to upload an Entry to the Kiosk, two DVDs or CDs as the case may be, can be sent to the Organiser. In that case, an additional fee of 120 Euros shall be charged.

3.2.2. ACCEPTANCE OF THE RULES

By completing the entry form, uploading their Entries and registering for a Rose d'Or® Award, all Applicants confirm that they have read, understood, accepted the present Rules and that they agree to abide by them and to pay the Submission Fee corresponding to the number of Entry(ies) they wish to submit.

ARTICLE 3.3
PAYMENT OF THE SUBMISSION FEES

To submit Entries for a Rose d’Or® Award, a non-refundable submission fee will be charged depending on the number of programmes entered for an Award according to the tariff mentioned on the front page of the present Rules (the "Submission Fees").

Upon submission of Entry(ies), the Organiser shall send an invoice and payment instructions to the Applicant (by e-mail to the designated contact person). 

Payments shall be made in € (Euros) within ten working days of receipt of the invoice. All applicable bank fees (for international payments) and other possible taxes are to be borne by the Applicant.

No Entry shall be accepted until full payment of the relevant Submission Fees has been received by the Organiser.

ARTICLE 3.4
VERIFICATION PROCESS

Entries will be verified to ensure that: 

  • They have been received complete with all required materials and in time to meet the Submission Deadline;
  • The technical quality is sufficient and appropriate for screening to, or hearing by the Jury members and public exhibition/listening;
  • The Eligibility requirements are met;
  • The requirements set out under Article 3.2 a) are respected;
  • The payment of the corresponding Submission Fee has been received by the payment deadline (see above).

Entries deemed eligible will be accepted by the Organiser and will be presented to the relevant jury. 

Once the submission is complete and has been verified, confirmation that the Entry has been accepted will be sent by e-mail to the designated contact person. The Applicant having received the e-mail confirmation shall be referred hereafter as the "Entrant" and its Entry(ies) shall be part of the selection of Entries submitted to the relevant jury as per Article 4.1 (the "Selection").

Information provided by the Entrant to the Organiser will be used for the purposes set out in the present Rules.

All personal data provided by the Entrant to the Organiser will be processed in accordance with the Federal Act on Data Protection. 

The collected data shall be processed solely with respect to participation in the Rose d’Or® Award and Ceremony. The collected data shall not be transferred or used for commercial purposes without prior approval.

 

ARTICLE 4

JUDGING and WINNERS

4.1. PRE-SELECTION ROUNDS

4.1.1. JURIES

There shall be one jury for each of the 11 (eleven) Categories and the members thereof will be selected by the Organiser from within the programme-making industry. Each jury will have its own head of jury, who will be designated by the Organiser. 

Each jury shall vote solely in the Category for which they have been appointed.

The official working language of the juries is English.

4.1.2. SELECTION PROCESS

a) FIRST ROUND OF JUDGING

The first round of judging will take place during the First Round Judging Period (June 1 to 15, 2016) under the supervision of the Organiser.

In each of the Categories, the relevant jury will make an initial pre-selection of a maximum of 20 Entries. 

b) SECOND ROUND OF JUDGING

The second round of judging will take place during the Second Round Judging Period (June 16 to 30, 2016) under the supervision of the Organiser.

In each of the Categories, the relevant jury will retain three Entries (hereafter the "Nominees"). 

c) ANNOUNCEMENT OF THE NOMINEES 

The Nominees will be announced by the Organiser on the Nominees Announcement Date (July 11, 2016). 

ARTICLE 4.2

FINAL JUDGING EVENT 

4.2.1 JURIES

Juries at the Final Judging Event shall be composed of

  • A Final Jury for each of the two Sectors (i.e. Television and Online Video Sector and Radio and Online Audio Sector), composed of the heads of jury and which shall vote for all the Categories of its respective Sector, and 
  • A Peer Jury composed of the Nominees’ appointed representatives and which shall vote for all the Categories of their respective Sector except the Category in which its Entry has been nominated. 

Attendance at the Final Judging Event is compulsory for at least one representative of each Nominee. Non-attendance at the Final Judging Event by a Nominee will result in automatic disqualification of its Entry(ies). 

The official working language of the juries at the Final Judging Event is English.

4.2.2 SELECTION PROCESS

The Final Judging Event for each Sector will take place separately in front of a live audience under the supervision of the Organiser on September 13, 2016. 

Each Nominee’s appointed representative shall be required to present its Entry(ies) (maximum duration 15 minutes per Entry) and shall thereafter answer questions from the Juries and the other Nominees. The audience will also be authorised to ask questions.

The Final Jury and the Peer Jury shall assess the Entries nominated in their respective Sector and shall rank the Entries in each Category. For avoidance of doubt, Nominees shall not be authorised to vote in the Category(ies) in which their Entry(ies) has/have been nominated.

The votes shall remain secret and shall not been communicated publicly.

ARTICLE 4.3
WINNERS AND SPECIAL PRIZES

Following the presentations at the Final Judging Event, the Final Jury will deliberate taking into consideration the votes of the Peer Jury to select the Rose d'Or® winner in each Category. 

The Nominees whose Entries have been selected as Rose d'Or® winners (the "Winners") will receive a Rose d'Or® Award. The Award will be presented to a representative of the Nominee at the Rose d'Or® Awards Ceremony.

Attendance at the Rose d'Or® Awards Ceremony is compulsory for at least one representative of each Nominee. Non-attendance at the Rose d'Or® Awards Ceremony by a Nominee will result in automatic disqualification of the selected Entry, and if the Winner is not present at the Rose d'Or® Awards Ceremony, the Award will be presented to the judges’ runner-up. 

The Organiser reserves the right to announce special mentions and to award special additional prizes to some Nominees, as it may deem appropriate. 

 

ARTICLE 5
DECISIONS OF THE ORGANISER AND THE JURIES

Applicants acknowledge that all decisions of the Organiser and of the juries shall be binding and final in all matters. 

The decisions shall be at the discretion of the Organiser and of the juries.

In case of disputes regarding any jury decisions, the Organiser shall have the final word, which shall be binding and final on the jury members and the Entrants.

The Organiser and the juries are under no obligation to comment, explain, justify or provide details regarding their decisions and no appeal procedure is available. 

 

ARTICLE 6
ROSE D'OR® LOGOS

The use of the Rose d’Or® logos (hereafter the "Logos") is subject to the prior written express authorisation of the Organiser. 

Only Nominees are authorised to use of the Logos in their advertising and publicity materials for promotional purposes in relation to their Entry(ies) without limitation in time. When doing so, they shall indicate the year during which their Entry has been selected and they shall indicate whether they have been Nominees and/or Winner (mention of the Category shall be indicated as well). 

In no case shall the Logos be reproduced and/or incorporated in whole or part in any other logo or design. The Logos shall be used only in the form, shape, size and colour delivered by the Organiser. Modification, adjustment, redrawing, distortion, animation or manipulation of the Logos in any way is strictly prohibited. Any breach of this provision may result in an immediate order by the Organiser to refrain from using the Logos. In case of doubt as to the permitted use of the Rose d’Or® Logos, Nominees are invited to consult the Organiser.

 

ARTICLE 7
INTELLECTUAL PROPERTY

7.1. RIGHTS AND CLEARANCES

By submitting Entries for the Award, all Applicants represent, warrant and accept that:

  • all necessary rights clearances, releases, permissions and consents from all contributors having contributed to the Entries and the Preview Trailers have been acquired to enable the commercial exploitation of the Entries and the participation thereof in the Rose d’Or® Awards.
  • the Entries and the Preview Trailers do not infringe upon or violate any copyright, trademark, right of privacy or right of publicity or any other right of any kind or nature of any person or entity or legal norm under any applicable jurisdiction.

7.2. USE OF THE ENTRIES AND PREVIEW TRAILERS BY THE ORGANISER

By submitting Entries for the Rose d’Or® Awards, all Applicants acknowledge and accept that:

a) their Entries and Preview Trailers shall be made available (streaming) on the Kiosk for the purposes of being viewed/heard by the jury members, the Organiser, other Entrants, delegates attending the Rose d'Or® Awards Ceremony, and specifically invited guests on the Kiosk prior to the announcement of the Award winners;

b) their Entries, Preview Trailers shall be made available (streaming) on the Kiosk for the purposes of being viewed/heard by the general public after the announcement of the Award winners;

c) their Entries shall be listed in the on-line Rose d’Or® Guide, together with all corresponding information (such as contact details of the Entrant and of the broadcaster or platform having disseminated it, and a still from the Entry, etc.). Stills from the Entry or pictures to be included in the Rose d’Or® Guide shall be chosen by the Organiser at its discretion;

d) the Organiser shall have, for the purposes of the Rose d’Or® Awards and for promotion and publicity, during the Entry Licence Period (until December 31, 2017) a worldwide and royalty-free right to use, exhibit, distribute, transmit, broadcast on radio and/or television and publish the Entry in part or in whole (including all information and materials such as names, photos, pictures, voices and stills from the Entry, script translations etc.) by any means and on any support, including via the Kiosk and/or during public exhibitions, presentations or events produced for or by the Organiser as part of the programming Selection (and possible recording and transmission thereof) of the Rose d’Or® Awards and on the Rose d’Or® Guide without the need to make any payment whatsoever.

e) the Organiser shall have, for the purposes of the Rose d’Or® Awards and for promotion and publicity, without limitation in time, a worldwide and royalty-free right to use, exhibit, distribute, transmit and publish any excerpts from the Entry up to a maximum of five minutes and the Preview Trailer by any means and in any and all media, including but not limited to television and/or radio broadcasts and Internet transmission (including on the Organiser's websites (such as eurovisionshowcase.com, ebu.ch and rosedor.com), on the official YouTube channels of the Organiser and on the Kiosk) without the need to make any payment whatsoever

f) the Presentation made at the Judging Final Event shall be performed in public and shall be recorded to made available on demand on the Kiosk without limitation in time.

g) the exercise of the rights granted hereunder shall not be subject to any copyright fees or any other payments or compensation of any kind or nature.

 

ARTICLE 8
WARRANTIES

Each Applicant represents and warrants to the Organiser that the entrant has the right and authority to enter the Entry for a 2016 Rose d’Or® Award. In particular, in the case of co-productions the Applicant warrants that it has the authority and received the necessary authorisations from the other co-production partners to enter the Entry for a Rose d’Or® Award.

All Applicants agree to defend, indemnify and hold the Organiser and its affiliates, employees, officers, directors, licensees, delegates and successors, secure against any and all claims, liabilities, damages, losses or expenses (including reasonable attorney fees) arising from the entrant's breach of any warranties set forth in the present Rules, including, without limitation, any claims based on the infringement or violation of any copyright, trademark, right of privacy or right of publicity or other legal norms under any applicable jurisdiction, claim by any other possible co-producer of the Entry.  

 

ARTICLE 9
LIMITED LIABILITY

All Applicants agree that the Organiser shall not be liable for any claims, costs, liabilities, damages, expenses and losses arising out of (i) the Organiser's use of the Entry (including excerpts wherefrom, all material and information) and of the Preview Trailer as described under Article 7; (ii) incorrect listings which are the result of incorrect or misspelled information provided on the entry form; (iii) the Entrant's participation in the Rose d’Or® Awards; (iv) an Entrant's disqualification from the Rose d'Or® Awards; (v) the Entrants not being granted a Rose d'Or® Award; (vi) technical failures of any kind during transmission of Entry materials and information or during the Rose d'Or® Awards Ceremony, including but not limited to problems or delays arising from software or equipment malfunctions or computer viruses; (vii) any events outside the Organiser's reasonable control (e.g. interruptions, delays or cancellations); (viii) in the case of co-production, any claim by any possible co-production partner of the Entry. 

The Organiser is, in particular, not liable for any loss, damage, corruption, incorrect or incomplete delivery or alteration of any material and information (including personal data) transmitted over or uploaded from the Internet (e.g. online application), sent by normal mail to the Organiser, stored, archived and/or processed by the Organiser or sub-contractors. The Entrants take full responsibility for the transmission of materials and information over the Internet (online application) or by normal mail.

The Organiser shall endeavour to operate safe data networks complying with the technical standards in force and to implement appropriate technical and organisational arrangements in order to protect the personal data of Entrants and delegates and the Entries from loss, destruction, falsification, manipulation or unauthorised access. However, the Applicants hereby accept that the online systems allowing the entrance of an Entry and the upload thereof are provided on an "as is" basis and that the Organiser shall in no case be held responsible in case of interruption of service, loss, destruction or copying of an Entry or if an Entrant has not been able to upload properly a given Entry.

 

ARTICLE 10
INELIGIBILITY/DISQUALIFICATION

If full payment of the applicable Submission Fee(s) has not been received by the Submission Date, the Entry shall be declared ineligible for the Rose d’Or® Awards by the Organiser and shall not be entered into the Selection. In such a case, the Organiser shall be entitled to keep any payment which may have already been made by the Submission Date.

The Organiser shall have the right to declare ineligible/disqualify

  • incomplete Entries (i.e. Entries for which all the information and material required under Article 3 or which may be requested are not submitted by the Submission Deadline) or Entries for which incorrect information has been provided (e.g. dates of initial broadcast and production credits);
  • any Entry which is not of sufficient technical quality to permit the screening to, or the hearing by the Juries, provided that a replacement of sufficient technical quality cannot be obtained in time to meet the Submission Deadline;
  • any Entry which contains content which may be determined by the Organiser as to be objectionable (e.g. pornography, violence, racism or discrimination);
  • any Entry which does not comply with the present Rules;
  • any Entry which the Organiser has serious reason to believe that it may infringe upon or violate any right or law;
  • in the case of co-productions, Entries which are subject to a protest by a co-production partner;
  • any Applicant which deliberately or unintentionally breaches any provision of the present Rules;
  • any Applicant and/or Entry which is likely to bring the Award into disrepute, or to harm the reputation of the Jury or the Organiser;
  • Any Nominee who, pursuant to Article 4.2 of the present Rules and Regulations, does not attend/take part in the Final Judging Event,
  • any Nominee who, pursuant to Article 4.3 of the present Rules and Regulations, does not attend the Rose d'Or® Awards Ceremony.

If an Entry is declared ineligible or is disqualified by the Organiser, it shall not participate in the Selection or may be withdrawn from the Award and no refund of the Submission Fee(s) will be provided.

If a Nominee Entry or a Winning Entry is disqualified, the Nominee or the Winner shall not be entitled to associate that Entry with the Rose d'Or® Awards and shall immediately cease to use any of the Logos.

Any Winner which is disqualified shall return to the Organiser any trophy received. 

 

ARTICLE 11
MISCELLANEOUS

The Organiser reserves the right to change, modify or amend the present Rules (including the Timetable and the Annex) at any time and without notice. Changes to the Rules will be posted on www.rosedor.com and on www.eurovisionshowcase.com).

If any provision of the present Rules is declared invalid or unenforceable, all other provisions shall remain in effect. The Timetable and the Annex shall form an integral part of the present Rules.

The present Rules shall prevail over the terms and conditions of eurovisionshowcase.com.

The present Rules are drafted in English. In case of translation in other languages, the English version shall prevail.

The present Rules shall be construed under and governed by the laws of Switzerland and without regard to the principles of conflict of laws. The courts of Geneva, Switzerland, shall have exclusive jurisdiction over any dispute arising out of, or in relation to, the present Rules.

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01.03.2016

 

 

 

 

 

 

 

 

 

 

 

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