Rules and Regulations 2017

 

2017 ROSE D’OR® AWARDS

The next edition of the ‘Rose d’Or®’ will take place in Berlin on Tuesday 19 September 2017. 

For this edition nominees will no longer make a presentation, instead all nominees and all participants will be invited to join the ‘Rose d’Or® Forum’ in the afternoon before the Rose d’Or® Award Ceremony.

 

CATEGORIES FOR THE 56th ROSE D’OR®

The Rose d’Or® will reward 10 programmes, one in each of the following categories:

1. Comedy
2. Sitcom 
3. Drama Series 
4. TV Movie
5. Virtual Reality

6. Reality and Factual 
7. Arts 
8. Game Show 
9. Entertainment Show
10. Children and Youth 

In addition, the Rose d’Or® will recognise 2 personalities by awarding 1 trophy for Lifetime Achievement and 1 trophy for Entertainer of the Year.

 

TIMETABLE FOR THE 56th ROSE D’OR®

SUBMISSION START  
SUBMISSION DEADLINE 
NOMINEES ANNOUNCEMENT  
AWARDS CEREMONY
(Berlin Axica)

2 May 2017 
30 June 2017
21 August 2017
19 September 2017

Attendance at Rose d’Or® Forum and Awards Ceremony on Tuesday 19 September is compulsory for each Nominee. 

 

SUBMISSION FEES FOR THE 56th ROSE D’OR®

The structure of the Submission Fee for entering programmes in the 56th Rose d’Or® is as follows:

1 Entry  450 Euros1 Ticket*
2 Entries  700 Euros2 Tickets*
3 to 5 Entries  1000 Euros3 Tickets*
6 to 10 Entries                     1750 Euros6 Tickets*
11 to 20 Entries  2500 Euros6 Tickets*             
*The Submission Fee includes ticket(s) to the Rose d’Or® Forum and the Rose d’Or® Awards Ceremony.

Nominees for the Awards are entitled to receive 2 additional tickets free of charge (in addition to the tickets included in the Submission Fee).

Additional tickets for the Rose d’Or® Forum and the Rose d’Or® Awards Ceremony can be bought for 120 euros per person.

 

RULES FOR THE 56th ROSE D’OR®

ARTICLE 1. THE ROSE D'OR® AWARDS

The Rose d'Or® Awards (the "Awards") which celebrate and reward excellence, originality and creativity in entertainment programmes, is organised by the European Broadcasting Union, whose headquarters are located at 17A L'Ancienne-Route, 1218 Le Grand-Saconnex, Geneva, Switzerland (the "Organiser").

There are 12 (twelve) Award categories (the "Categories") in total, 10 Entry Categories and 2 Recognition Categories:

 

1.1. ENTRY CATEGORIES

The Rose d’Or® will reward 10 programmes, one for each of the following categories in which programmes can be entered.

  1. 1. Comedy (non-scripted and scripted comedy shows excluding sitcoms, but including sketches, panel, improvisation, clips, comedy specials and stand-up routines.)
  2. 2. Sitcom (scripted situational comedy shows involving regular characters in various everyday situations, in a limited number of sets. A main plot is to be resolved within an episode.)
  3. 3. Drama Series (scripted multiple shows, involving characters in various situations. A main plot can be resolved within a single episode or over the series.)
  4. 4. TV Movie (scripted single show, involving characters in various situations. A main plot is resolved within a single programme.)
  5. 5. Virtual Reality (original stories available as single episode or series, interactive or not, in a realistic and immersive simulation of a three-dimensional environment)
  6. 6. Reality and Factual (programmes in which a situation or topic is treated through real-life characters or actors (re-enactment) or programmes which follow real-life characters.)
  7. 7. Arts (Performing Arts and Cultural Programmes featuring stage recordings and television adaptations of performing arts, or documentaries dedicated to art forms or artists.)
  8. 8. Game Shows (studio or location-based shows which, through a range of physical or mental challenges, culminate in winners and losers. This Category includes quizzes, panel games, reality programmes, and puzzle-based shows.)
  9. 9. Entertainment (variety and event show programmes, single or continuing episodes which showcase performing talent.)
  10. 10. Children and Youth (all genres of programmes produced for children and youth older than 6 years.)

 

1.2. RECOGNITION CATEGORIES

  1. 1. Lifetime Achievement (The Organiser, in consultation with the Final Jury, will award the Lifetime Achievement to a personality who dedicated his life to media, become heritage to television or online video entertainment.)
  2. 2. Entertainer of the Year (The Organiser, in consultation with the members of the international press, will award the Entertainer of the Year Award to a personality who stood out as a genuine entertainer in television or online video over the recent year.)

 

ARTICLE 2. CRITERIA FOR ELIGIBILITY

2.1. ELIGIBLE ENTRIES

Programmes which can be entered for the Rose d’Or® Awards (the "Entries") shall comply with the following criteria:

  • The programme must fall within one of the Categories mentioned in Article 1.1. above.
  • The programme must have been originally created for dissemination on television or online.
  • The programme must have been disseminated for the first time between 1 January 2016 and 16 June 2017.
  • Programmes which have already won a Rose d'Or® Award shall not be eligible. However any new or adapted version of a format which has already won a Rose d'Or® Award is eligible provided that this new or adapted version features new, innovative elements in comparison to the previous version.


2.2. ELIGIBLE APPLICANTS

Any duly incorporated company or organisation (e.g. any television broadcasters, cable networks, online platforms, production companies) or independent producers may enter a programme.

 

ARTICLE 3. ENTRIES AND REQUIREMENTS

3.1. APPLICATION PROCESS

To submit Entries, Applicants shall complete the entry form. There is no limit to the number of Entries which can be submitted. 

Each Entry is to be submitted in only one of the Categories, according to the primary content of the Entry. The Organiser reserves the right to re-categorise an Entry and to ask for further material to be submitted, as it may deem appropriate. Once an Entry has been submitted, the Applicant cannot withdraw it from the Rose d’Or®.

Once the entry form process has been completed, the Applicant shall be redirected to the online Rose d’Or® platform (the "Showcase Platform") to upload the video of its Entry(ies).

If an Entry is a co-production, the Applicant shall be fully responsible for notifying the other co-production partners that the Entry has been entered for a Rose d’Or® Award. The Applicant which has entered the Entry shall be regarded by the Organiser as being entitled to receive all notifications and a possible Rose d’Or® Award.


3.2.
UPLOADING OF THE ENTRY 

The video of the Entry must be uploaded on the Showcase Platform according to the following specifications and requirements by 23.59 CET on 30 June 2017 (the “Submission Deadline”) at the latest:

  • in its original version, i.e. in a way which allows the review of the Entry without any interruption or distraction. In particular, the Entry shall not include any additional graphics, scenes, credits, other visual or audio insertions, or visible on-screen time codes;
  • in an English version or with English subtitles;
  • in professional broadcast quality (HD).

If the Entry is a one-off programme, a video of the entire programme shall be uploaded, and not a compilation or sample of the best scenes from the programme.

If the Entry is a series comprising several episodes, one representative episode shall be uploaded; if the storyline runs over several episodes, a maximum of two representative episodes shall be uploaded.

Nominees shall upload the following material by 23.59 CET on 31 August 2017 at the latest:

  • a Teaser of the Entry, in English or with English subtitles;
  • sample programme branding of the Entry and 3 pictures or other stills, e.g. pictures of host, talent, set, publicity, website;
  • and any other relevant information e.g. production people, talent, script.

In case of difficulties with the upload, Applicants/Nominees shall contact the Organiser (see www.rosedor.com). 

 

3.3. ACCEPTANCE OF THE RULES

By completing the entry form and registering Entries for a Rose d'Or® Award, all Applicants confirm that they have read, understood, accepted the present Rules and that they agree to abide by them and to pay the Submission Fee corresponding to the number of Entry(ies) they wish to submit.

 

3.4. PAYMENT OF THE SUBMISSION FEES

To submit Entries for a Rose d’Or® Award, a non-refundable submission fee will be charged according to the number of programmes entered on the basis of the tariff mentioned on the front page of the present Rules (the "Submission Fee").

No Entry shall be accepted until full payment of the relevant Submission Fee has been received by the Organiser.

 

3.5. VERIFICATION PROCESS

The Organiser will verify that all required materials as mentioned under Article 3.2 have been submitted within the Submission Deadline; in particular, the following points shall be verified

  • The technical quality of the video uploaded is sufficient and appropriate for screening to the Jury members and the public;
  • The Eligibility Requirements are met;
  • The requirements set out under Article 3.2. are respected;
  • The payment of the appropriate Submission Fee has been received by the Submission Deadline.

 Entries deemed eligible will be accepted by the Organiser  and a confirmation will be sent by the Organizer, by e-mail, to the person designated as contact on the entry form. The Applicant having received the e-mail confirmation shall be referred hereafter as an "Entrant" and its Entry(ies) shall be part of the selection of Entries submitted to the relevant jury members as per Article 4.

 

ARTICLE 4. JUDGING, NOMINEES and WINNERS

4.1. JUDGING CRITERIA

All Eligible Entries will be judged independently by the relevant jury members under the supervision of the Organiser according 3 main criteria:

  • Idea: How original and compelling is the Entry? Does the format or story have a good narrative? Are there new or innovative elements, and if so, which ones?
  • Production Value: Has the underlying idea been well adapted to the programme? Taking into consideration genre, territory and budget, what is the production value of the Entry?
  • Entertainment Value: What is the overall entertainment value of the Entry?

 

4.2. SELECTION OF THE NOMINEES

4.2.1. SELECTION JURIES 

For each Category, there shall be a Jury  of 3 to 5 members coming from the programme-making industry, chosen discretionally by the Organiser (each a “Selection Jury”). 

The Organiser will designate within each Selection Jury one member to act as Head of Jury. 

Each Jury shall vote solely in the Category to which it has been assigned.

 

4.2.2. SELECTION PROCESS OF THE NOMINEES

Nominees for each respective Category shall be selected by the relevant Selection Jury in a two-step online process between 1 July 2017 and 15 August 2017.

  1. 1. In the first step, a maximum of 20 Entries shall be selected for each Category.
  2. 2. In the second step, 4 Entries from the pre-selection are retained as nominees (hereafter the "Nominees").

 

4.2.3. ANNOUNCEMENT OF THE NOMINEES 

The Nominees will be announced by the Organiser on 21 August 2017 (the Nominees Announcement).

All Nominees will be informed personally and will be reminded that attendance at the Rose d’Or® Awards Ceremony is compulsory.

 

4.3. SELECTION OF THE WINNERS

4.3.1 FINAL JURY

The Winner in each Category is selected by a Final Jury composed of all the Heads of the Selection Juries. 

Each member of this Final Jury shall vote for all Categories.

 

4.3.2 SELECTION PROCESS OF THE WINNERS

Each member of the Final Jury will vote independently via the online platform according the judging criteria mentioned under Article 4.1.

The Selection process will be held between 15 August 2017 and will be finalised on 19 September 2017.

If necessary, the Final Jury will deliberate on 19 September 2017 to agree on the Rose d'Or® winner in each Category. 

 

4.4 WINNERS AND SPECIAL PRIZES

The Nominees whose Entries have been selected as Rose d'Or® winners (the "Winners") will receive a Rose d'Or® Award. The Award will be presented to a representative of the Nominee at the Rose d'Or® Awards Ceremony.

Attendance at the Rose d'Or® Forum and Rose d’Or® Awards Ceremony are compulsory for at least one representative of each Nominee. Non-attendance by a Nominee will result in automatic disqualification of the selected Entry, and if the Winner is not present at the Rose d'Or® Awards Ceremony, the Award will be presented to the judges’ runner-up. 

The Organiser reserves the right to announce special mentions and to award special additional prizes to some Nominees, as it may deem appropriate. 

 

ARTICLE 5. DECISIONS OF THE ORGANISER AND THE JURIES

Applicants acknowledge that all decisions of the Organiser and of the Juries shall be binding and final in all matters. 

Decisions shall be at the discretion of the Organiser and of the Juries.

In case of objections regarding any Jury decisions, the Organiser shall have the final word, which shall be binding and final on the Jury members and the Entrants.

The Organiser and the Juries are under no obligation to comment, explain, justify or provide details regarding their decisions and no appeal procedure is available.

All votes shall remain confidential. The official working language of the Jury members for the Rose d’Or® Awards is English.

 

ARTICLE 6. ROSE D'OR® LOGOS

The use of the Rose d’Or® logos (hereafter the "Logos") is subject to the prior express authorisation in writing by the Organiser. 

Only Nominees are authorised to use the Logos in their advertising and publicity materials for promotional purposes in relation to their Entry(ies), without limitation in time. When doing so, they shall indicate the year during which their Entry was selected and they shall indicate the Category and whether they were Nominees and/or Winner. 

In no case shall the Logos be reproduced and/or incorporated, in whole or part, in any other logo or design. The Logos shall be used only in the form, shape, size and colour delivered by the Organiser. Modification, adjustment, redrawing, distortion, animation or manipulation of the Logos in any way is strictly prohibited. Any breach of this provision may result in an immediate order by the Organiser to refrain from using the Logos. In case of doubt as to the permitted use of the Rose d’Or® Logos, Nominees are invited to consult the Organiser.

 

ARTICLE 7. INTELLECTUAL PROPERTY

7.1. RIGHTS AND CLEARANCES

By submitting Entries to the Rose d’Or® Awards, all Applicants represent, warrant and accept that: 

  • all necessary rights clearances, releases, permissions and consents from all contributors having contributed to the Entries and the Teasers have been acquired to enable the exploitation of the Entries and the participation thereof in the Rose d’Or® Awards.
  • the Entries and the Teasers do not infringe upon or violate any copyright, trademark, right of privacy or right of publicity or any other right of any kind or nature of any person or entity or legal norm under any applicable jurisdiction.

 

7.2. USE OF THE ENTRIES AND TEASERS BY THE ORGANISER

By submitting Entries for the Rose d’Or® Awards, all Applicants acknowledge and accept that:

a) Entries and Teasers shall be made available (streaming) on the Showcase Platform for the purposes of being viewed by the Jury members, the Organiser, other Entrants, delegates attending the Rose d'Or® Awards Ceremony, and specifically invited guests on the Showcase Platform prior to the announcement of the Award winners;

b) Entries, Teasers shall be made available (streaming) on the Showcase Platform for the purposes of being viewed by the general public after the announcement of the Award winners;

c) Entries shall be listed in the online Rose d’Or® Guide, together with all corresponding information (such as contact details of the Entrant and of the broadcaster or platform having disseminated it, and a still from the Entry, etc.). Stills from the Entry or pictures to be included in the Rose d’Or® Guide shall be chosen by the Organiser at its discretion;

d) the Organiser shall have, until 31 December 2018, for the purposes of the Rose d’Or® Awards and for promotion and publicity, a worldwide and royalty-free right to use, publish, exhibit, distribute, transmit, broadcast on television the Entry in part or in whole (including all information and materials such as names, photos, pictures, voices and stills from the Entry, script translations etc.) by any means and on any support (including via the Showcase Platform and/or during public exhibitions, presentations or events produced for or by the Organiser as part of the  Rose d’Or® Awards Ceremony and on the Rose d’Or® Guide), without the need to make any payment whatsoever.

e) the Organiser shall have, without limitation in time, for the purposes of the Rose d’Or® Awards and for promotion and publicity, , a worldwide and royalty-free right to use, exhibit, distribute, transmit and publish the Teaser as well as any excerpts from the Entry up to a maximum of five minutes by any means and in any and all media, including but not limited to television broadcasts and Internet transmission (including on the Organiser's websites (such as the Showcase Platform, ebu.ch and rosedor.com), on the official YouTube channels of the Organiser and on the Showcase Platform), without the need to make any payment whatsoever

f) the exercise of the rights granted hereunder shall not be subject to any copyright fees or any other payments or compensation of any kind or nature.

 

ARTICLE 8. WARRANTIES

Each Applicant represents and warrants to the Organiser that the entrant has the right and authority to enter the Entry in the Rose d’Or® Awards. In particular, in the case of co-productions the Applicant warrants that it has the authority and received the necessary authorisations from the other co-production partners to enter the Entry for a Rose d’Or® Award.

All Applicants agree to defend, indemnify and hold the Organiser and its affiliates, employees, officers, directors, licensees, delegates and successors, secure against any and all claims, liabilities, damages, losses or expenses (including reasonable attorney fees) arising from the entrant's breach of any warranties set forth in the present Rules, including, without limitation, any claims based on the infringement or violation of any copyright, trademark, right of privacy or right of publicity or other legal norms under any applicable jurisdiction, claim by any other possible co-producer of the Entry. 

 

ARTICLE 9. LIMITED LIABILITY

All Applicants agree that the Organiser shall not be liable for any claims, costs, liabilities, damages, expenses and losses arising out of (i) the Organiser's use of the Entry (including excerpts, all material and information) and of the Teaser as described under Article 7; (ii) incorrect listings which are the result of incorrect or misspelled information provided on the entry form; (iii) the Entrant's participation in the Rose d’Or® Awards; (iv) an Entrant's disqualification from the Rose d'Or® Awards; (v) the Entrants not being granted a Rose d'Or® Award; (vi) technical failures of any kind during transmission of Entry materials and information or during the Rose d'Or® Awards Ceremony, including but not limited to problems or delays arising from software or equipment malfunctions or computer viruses; (vii) any events outside the Organiser's reasonable control (e.g. interruptions, delays or cancellations); (viii) in the case of co-production, any claim by any possible co-production partner of the Entry. 

The Organiser is, in particular, not liable for any loss, damage, corruption, incorrect or incomplete delivery or alteration of any material and information (including personal data) transmitted over or uploaded from the Internet (e.g. online application), sent by normal mail to the Organiser, stored, archived and/or processed by the Organiser or sub-contractors. The Entrants take full responsibility for the transmission of materials and information over the Internet (online application) or by normal mail.

The Organiser shall endeavour to operate safe data networks complying with the technical standards in force and to implement appropriate technical and organisational arrangements in order to protect the personal data of Entrants and delegates and the Entries from loss, destruction, falsification, manipulation or unauthorised access. However, the Applicants hereby accept that the online systems allowing the entrance of an Entry and the upload thereof are provided on an "as is" basis and that the Organiser shall in no case be held responsible in case of interruption of service, loss, destruction or copying of an Entry or if an Entrant has not been able to upload properly a given Entry.

 

ARTICLE 10. INELIGIBILITY/DISQUALIFICATION

If full payment of the applicable Submission Fee has not been received by the Submission Date, the Entry shall be declared ineligible for the Rose d’Or® Awards by the Organiser and shall not be entered into the Selection. In such a case, the Organiser shall be entitled to keep any payment which may have already been made by the Submission Date.

The Organiser shall have the right to declare ineligible/disqualify 

  • incomplete Entries (i.e. Entries for which all the information and material required under Article 3 or which may be requested are not submitted by the Submission Deadline) or Entries for which incorrect information has been provided (e.g. dates of dissemination and production credits);
  • any Entry which is not of sufficient technical quality to permit the screening to the Juries, provided that a replacement of sufficient technical quality cannot be obtained in time to meet the Submission Deadline;
  • any Entry which contains content which may be determined by the Organiser as to be objectionable (e.g. pornography, violence, racism or discrimination);
  • any Entry which does not comply with the present Rules;
  • any Entry which the Organiser has serious reason to believe that it may infringe upon or violate any right or law;
  • in the case of co-productions, Entries which are subject to a protest by a co-production partner;
  • any Applicant which deliberately or unintentionally breaches any provision of the present Rules;
  • any Applicant and/or Entry which is likely to bring the Rose d'Or® Awards into disrepute, or to harm the reputation of the Juries or the Organiser;
  • any Nominee who does not attend the Rose d'Or® Awards Ceremony.

 If an Entry is declared ineligible or is disqualified by the Organiser, it shall not participate in the Selection or may be withdrawn from the Rose d'Or® Awards and no refund of the Submission Fee will be provided.

If a Nominee Entry or a Winning Entry is disqualified, the Nominee or the Winner shall not be entitled to associate that Entry with the Rose d'Or® Awards and shall immediately cease to use any of the Logos.

Any Winner which is disqualified shall return to the Organiser any trophy received.

 

ARTICLE 11. DATA POLICY

Information provided by the Entrant to the Organiser will be used for the purposes set out in the present Rules. All personal data provided by the Entrant to the Organiser will be processed in accordance with the Federal Act on Data Protection. The collected data shall be processed solely with respect to participation in the Rose d’Or® Awards and Ceremony. The collected data shall not be transferred or used for commercial purposes without prior approval.

 

ARTICLE 12. MISCELLANEOUS

The Organiser reserves the right to change, modify or amend the present Rules (including the Timetable and the Annex) at any time and without notice. Changes to the Rules will be posted on www.rosedor.com).

If any provision of the present Rules is declared invalid or unenforceable, all other provisions shall remain in effect. The Timetable and the Annex shall form an integral part of the present Rules.

The present Rules shall prevail over the terms and conditions of the Showcase Platform.

The present Rules are drafted in English. In case of translation in other languages, the English version shall prevail.

The present Rules shall be construed under and governed by the laws of Switzerland and without regard to the principles of conflict of laws. The courts of Geneva, Switzerland, shall have exclusive jurisdiction over any dispute arising out of, or in relation to, the present Rules.

_________________

 

22.03.2017